Job Title:
Procurement officer - Documents controller
Department:
Procurement
Work Location:
Baghdad
Duties
& Responsibilities:
1. Document Controller
- Maintain and manage all procurement dept documentation, including technical drawings, specifications, reports, and contracts.
- Ensure documents are correctly categorized, filed, and stored in both electronic and hard copy formats.
- Implement and maintain document control processes and procedures.
- Maintain and manage the payment release sheet and prepare related support documents by coordinating with the finance team.
- Register each budget approved by the top management in the payment release sheet.
2. Data Security:
- Ensure the security and confidentiality of sensitive information.
- Implement access controls to prevent unauthorized access to documents.
- Backup all documentation regularly and ensure disaster recovery plans are in place.
3. Communication and Coordination:
- Serve as the point of contact for document-related inquiries.
- Coordinate with procurement team and ensure that all documents are revived by the reporting division
4. Continuous Improvement:
-
Implement
best practices for document control and management.
Requirements:
Academic Qualification:
Bachelor degree
Field/Industry of Experience:
Administration
Role of Experience/Expertise:
Purchaser
Years of Experience:
0-2
Language Proficiency:
Intermediate
Software Skills:
MS office